IDT vs Direct Bill

IDT

• Is used when one UT department charges another UT department for original services or goods.
• Transfers funds directly from your unit account to the service department account without any intervention from Finance and Administration.
• Requires an internal account number (and sometimes an OOEF or direct approval from an account signer)
• This kind of transaction often happens when you work with a campus caterer or venue
  • Examples: Forty Acres Catering, The Union, SSB Venue spaces, Facilities, Thompson Conference Center, etc.)
• These departments will sometimes call this direct bill but they are not the same!
• It is not available for all departments. For instance: any order with O’s café has to be paid with a check.
• It is not for:
  • Splitting an outside vendor invoice with another department or school
  • Sending funds to another department in UT who you agreed to fund an event for (email EM-Support@austin.utexas.edu if you need that assistance)

Direct Bill

• Is used with all vendors outside UT.
• Can require account set up with the vendor.
• Allows us to receive goods and services without paying up front.
• Requires a vendor be in the system so a check can be issued.
• Requires an invoice be received from the vendor to be paid by Finance and Administration.

Invoices

• IDT Invoices are often uploaded to UT’s imaging services by the department charging us.
• Direct bill invoices are often sent to us directly from the vendor via email or mail and bypass many of you.
• Neither of these are always the case.
• Missing or misplaced invoices can cause auditing issues, budgeting problems, and vendor relation issues.

• Invoices should not be held for OOEF reconciliation.