GSLIS Code Scheming - for departmental charges

GSLIS Code Scheming:

Code 1 - CS: Use only when applicable.

Code 2- FM/FP/MM/MP (Female/Male and Masters/PhD): use for student apopintments, travel, tuition, scholarships

Code 3 - Recommended - use faculty code, Admin, NUT, or STUDT

Code 4 - Recommended - choose correct code based on object code

Code 5 - Use when applicable to keep track of recurring school activity expenses

Code 6 - Use only when applicable

For a comprehensive list of departmental/transaction codes refer here: https://utexas.box.com/s/kqh1t310iru3ju2v0s5w0wpom81jyxdr . Alternatively, type “?” in the code field of the define document to view a list of options for that specific code number.

Type of Document	Code 3	Code 4	Code 5

Type of Document	Code 3	Code 4	Code 5
Transfer Documents	Admin	Tranfer
Qtrly Investment Dist.	Admin	Invest	Endow
Monthly Donations	Admin	Donate	Donations
SS1	Studt	Sti	Award
SS2	Studt	Tui	Award
Graduate Research Assistants	Studt	GRA	payroll
Undergraduate Research Assistants, student hourly workers	Studt	wages	payroll
A&P staff payroll expense	ANP or FILI*	payroll	payroll
Classified staff payroll expense	CLA or FILI*	payroll	payroll
ANP/CLA/Fac payroll disencumbrance	Dsenc	ANP/CLA/FAC	payroll
faculty payroll expense	FILI*	payroll	payroll
faculty payroll disencumbrance	dsenc	fac	payroll
adjunct payroll	admin	adj	payroll
Encumber OASI , USS, WCI,	gen	fri	payroll
<MONTH> - V/L ASSESS , OASI, WCI, or Premium Sharing	admin/studt	fri	payroll
REIM - RECOUP LONG PAY or USS PAY	gen	fri	payroll
GRS of $30, 60 - Communication Device Allowance (CDA)	FILI	cda	payroll
Acct Disencumbrance for CDA	dsenc	cda	payroll
AUTO-DISENC (for purchase orders) - use encumbrance codes
Maintenance non-physical plant and physical plant	admin	Itsupp or wko	isupkeep
Long Distance	admin	LD	isupkeep
Postage	admin	post
Telephone	admin	tel	isupkeep
banners/signs for school	admin	ncs	isupkeep

*FILI = First Initial, Last Initial

GSLIS Code Scheming - for departmental charges

Type of Document

Type of Document