Travel Reimbursement Procedures

Special notes

For travelers using an online reservation tool other than Concur, the flight purchase invoice submitted to the Office of Accounting for reimbursement should include the traveler’s statement: "ONLINE selection is best value as consistent with institutional priorities." This statement can be taped solidly on the traveler's itinerary page and also should be placed in the "NOTes" section of DEFINE.
Two types of accounts
- Local (UT): Account numbers begin with: 19, 30, or 26
- State: Account numbers begin with: 14 or 20 (No gratuity/tip reimbursement)
Mileage Reimbursement Rates: https://fmx.cpa.texas.gov/fmx/travel/textravel/rates/current.php

When travel is to Canada, when noting destination in DEFINE, use "C" rather than "F" for foreign
Restricted Regions Travel Policy: https://world.utexas.edu/risk/policies/restricted-regions .