Erin Machell

Senior Administrative Associate
512-472-0869 - erin.machell@austin.utexas.edu
SEA 2.448

Building & Office Operations

• Mail & packages, receiving receipts
• Key & badge access
• Room reservations
• Directories & listservs
• Facilities, equipment maintenance, annual inventory, surplus requests
• Website & HDFS wiki updates
• Fire & Safety contact
• Mange office moves & renovations

Purchasing

• Understanding and communicating purchasing policies; developing purchasing procedures for faculty and students
• Department ProCard
• Travel authorizations and reimbursements for faculty, current students, visiting speakers, faculty recruits
• Tango
• Department event purchasing (OOEFs)
• Docusign Unit Contact
• Stock office supplies & course materials for faculty

Research Administration

• Space use management & audits
• Research/lab space maintenance
• Lab project manager training
• HDFS Equipment/IT coordination (Research freezer, software)

Abby Black

Graduate Program Administrator
512-471-5190 - black@austin.utexas.edu
GEA 129

Graduate Program Administration

• First point of contact for graduate student and graduate program matters such as registration, tuition, fellowships, travel awards, funding, TA assignments, program milestones
• Liaison between Graduate Program, the Department, the Office of Graduate Studies, CNS, the International Office, Human Resources
• Assist grad advisor and various grad committees in scheduling, preparing, reporting for meetings, provide data requests
• Maintain graduate student records, student handbook, alumni database and placement
• Take lead in graduate program events, orientation, graduate student events

Academic Employment and Funding

• Process TA/GRA appointments, tuition payments, fellowships/awards
• Graduate student conference travel awards

Admissions and Recruitment Coordination

• First point of contact for prospective student matters, application questions, work closely with graduate admissions and recruitment committees
• Develop and organize campus visit events