Who to Contact?

Jolie Flink

Administrative Manager
512-475-7504 | jolie.cota.flink@austin.utexas.edu
SEA 1.432A

Department Administration

  • Manage and supervise department administrative team
  • Support Chair, maintain calendar
  • Facilitate faculty meetings and committee meetings as necessary
  • Provide agenda, meeting minutes & action items
  • Evaluate and recommend improvements to systems, process and procedure

Academic Administration

  • Course scheduling, Course inventory, Course catalog
  • Course Evaluation Surveys (formerly CIS)
  • Final exam scheduling
  • Grade representative

Account Management

  • Annual Department and Graduate Program budget
  • Account balances

Faculty Support

  • Hiring and on-boarding
  • Promotion and tenure
  • Reviews and evaluations
  • Travel and professional development awards
  • Undergraduate student work appointments

HDFS May Term

  • Contracts & requirements
  • Texas Global contact
  • Scholarships

Erin Machell

Senior Administrative Associate
512-472-0869 - erin.machell@austin.utexas.edu
SEA 2.448

Building & Office Operations

  • Mail & packages, receiving receipts
  • Key & badge access
  • Room reservations
  • Directories & listservs
  • Facilities, equipment maintenance, annual inventory, surplus requests
  • Website & HDFS wiki updates
  • Fire & Safety contact
  • Mange office moves & renovations

Purchasing

  • Understanding and communicating purchasing policies; developing purchasing procedures for faculty and students
  • Department ProCard
  • Travel authorizations and reimbursements for faculty, current students, visiting speakers, faculty recruits
  • Tango
  • Department event purchasing (OOEFs)
  • Docusign Unit Contact
  • Stock office supplies & course materials for faculty

Research Administration

  • Space use management & audits
  • Research/lab space maintenance
  • Lab project manager training
  • HDFS Equipment/IT coordination (Research freezer, software)

Abby Black

Graduate Program Administrator
512-471-5190 - black@austin.utexas.edu
GEA 129

Graduate Program Administration

  • First point of contact for graduate student and graduate program matters such as registration, tuition, fellowships, travel awards, funding, TA assignments, program milestones
  • Liaison between Graduate Program, the Department, the Office of Graduate Studies, CNS, the International Office, Human Resources
  • Assist grad advisor and various grad committees in scheduling, preparing, reporting for meetings, provide data requests
  • Maintain graduate student records, student handbook, alumni database and placement
  • Take lead in graduate program events, orientation, graduate student events

Academic Employment and Funding

  • Process TA/GRA appointments, tuition payments, fellowships/awards
  • Graduate student conference travel awards

Admissions and Recruitment Coordination

  • First point of contact for prospective student matters, application questions, work closely with graduate admissions and recruitment committees
  • Develop and organize campus visit events