Blanket OOEF Information

The Blanket OOEF memo is available to employees of Undergraduate College and must be utilized under the following guidelines:

Events will be less than $1,000. If the event is expected to exceed $1,000, an individual OOEF will be created and routed for approval in accordance with the required OOEF approval process.
Blanket OOEFs may be used for baked goods for morale events, including retirement gatherings, holiday, staff appreciation lunches, and end of the year gatherings.
- Limit these events to one party per month per department.
- Expenses should not exceed $5 per person in attendance.
Blanket OOEFs may be used for recurring refreshments for consumption by faculty, staff, students, and guests.
- Expenses may include bottled water, soft drinks, coffee, cream, sweeteners, and/or candies/mints.
- Expenses should be reasonable and not exceed $300 per month.

Blanket OOEFs must be completed by the units authorizing the expenses and provided with the payment documentation. An example is included below.

Download the most recent Blanket OOEF:

All other expenses requiring individual OOEFs can be submitted prior to your event via

Frequently Asked Questions

What are recurring office refreshments?

Recurring office refreshments are for the consumption by faculty, staff, students, and guests, including bottled water, soft drinks, coffee, cream, sweetener, candies/mints during business meetings and staff celebrations only.

Can we buy snacks or refreshments to keep on hand for staff in the office?

No, we are not allowed to purchase snacks or refreshments for staff consumption during the workday.

Can we buy plates, napkins, utensils, and cups?

These items can be purchased for events and business meetings only. These items cannot be purchased to have on hand for in-office use.

Can we buy other refreshments such as hot cocoa or juice under the blanket OOEF?

If purchasing hot cocoa or juice for birthday celebrations, those can be purchased under the blanket OOEF.

What is the maximum per person cost under the blanket OOEF?

Maximum amount per person is $5.00. If expected per person amount exceeds the maximum by a considerable amount, a separate OOEF should be submitted for approval.