O verall Room Scheduling Training
Contents
Room Scheduling Basics
Excetions to Room vs. Course Scheduling
Special Agreements
Who can make a reservation?
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What individuals or groups can use GPCs as reserved through the Office of the Registrar?
Room Scheduling Terminology
When are room requests processed?
Regulations on Outside Participants and Speakers (RG 750)
Making Reservations and Processing Requests
Scheduling Email Protocol
Reservations on Dead Days and Final Exam Days
No Class Days (Dead Days)
Cannot Schedule in GPC:
Can Schedule in GPC:
Final Exam Days*
Cannot Schedule in GPC:
**Can Schedule in GPC:
Summer Orientation
How to use the Room Scheduling System
Single Day Reservation
Semester-Long Reservation
Graphical-View Search
How to Confirm a Reservation
General Room Scheduling Tips
KNOWN BUGS in the RSS
Administrative Tasks
Daily Deletions
All-Sections
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Delsey Jobs
RG 400 – Room Scheduling System Training Class
Building Reports
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Production Calendar
Special Programs and Contacts
Helpful Contacts and Resources
Room Attributes and Media
University Contacts
Other Reservable Spaces on Campus
Scheduling Specific Links
Frequently Asked Questions
How to Prep a CCYYS for Room Scheduling
General Information
Timeline
Prep Process
Semester Prep Template
Special Days
Special Rooms
Priority Reservations
Email Templates
Priority Reservation Template Email:
Missing Room Reservation Request form:
Missing RG 750 form:
How to Order the Delsey Letter
General Information
Job 1: Date-by-Date Reservations
Job #2: Semester-long Reservations for class days
Job #3: Semester-long Reservations for no class days
Building Report
General Information
How to Run a Building Report
RG 750 Information and Protocol
Instances that Require an RG 750
Exceptions to the RG 750
Why do we need this form?
Youth Protection Program
Processing an RG 750
Room Reservation Requests
Received from the Office of the Provost
Processing UT Faculty/Group Organization Registrations
Email Templates
Template 1- Request an RG 750
Template 2 – Request Room Information
Rooms on Hold
General Information
How to place a GPC on hold
How to release a hold
How to run and review the rooms on hold report
How to Process GPC Requests for a Semester in Production
Room Scheduling System Authorizations
Authorization Levels and Timeline
1. New Semester Created in Room Scheduling System
2. Chair Proof Opens
3. Room Scheduling Opens to Level III Users
4. First Class day of a New Semester
How to Update or Remove Users
How to Update an Authorization Level's Access
How to Remove an Authorization Level's Access
How to Add New Users
Uploading Files to UT Box
Updating Existing Files (Uploading different versions)
Adding New Files
Summer Orientation
Timeline
Protocol for Addressing Orientation Emails
Email Templates
Email Template 1:
Email Template 2:- DRAFT
General
Content
Integrations