Time Sheets

POLICY

Official Time Reports are submitted via Human Resource Services. 

INSTRUCTIONS 

When: Frequency is different for hourly-paid and monthly paid employees.

• Monthly paid employees submit time sheets on Monday by 5:00 pm of each week for the week prior
• Hourly employees submit their time sheets at the end of each week, as well as the end of each pay period (15th of the month and the last day of the month). 

Hourly-paid employees need their time sheets to be approved weekly in order for paychecks to be processed on time. 

Monthly-paid employees need their time sheets to be approved weekly in order for the leave information to be up to date.

Where: Go to your electronic time sheet on UT Direct to complete and submit time sheets. For all monthly paid employees, the time sheet system does not directly impact your paycheck. Late time sheet submission for hourly paid employees could delay your paycheck. 

How: Hours recorded should accurately reflect the work performed on a daily basis. Remember to round minutes to the nearest quarter (e.g., 15 minutes = 0.25; 30 minutes = 0.50; 45 minutes = 0.75). For example: If you work 8 hours and 15 minutes that would be recorded as 8.25 hours worked. If you work 7 hours and 45 minutes, that would be recorded as 7.75 hours worked.    

Time Sheet Approvers: Time Sheet Approvers will need to go to electronic time sheets to review and approve employee’s time sheets.

To check your Inbox:  

• Visit Human Resource Services
• On the Navigation Menu on the left, click on Inbox.  
  Your Inbox has tabs: For Your Approval, Created Documents, and Review and Notification.
• Pending time sheets will be in the For Your Approval tab

Tip: Time Sheet Approvers do not receive notifications or reminders when there are time sheets in their inbox. We suggest setting a weekly reminder on Mondays via Outlook that will remind you to check your Time Sheet Inbox.