SharePoint Enterprise Storage File and Teams Site Access

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Where do I store files?

• Files that are accessible to all members of your Team should be stored in the /Documents/General directory.
  • You may create any desired sub-directory structure within the General directory you would like.

How can I add SharePoint and Teams storage to MacOS Finder or Windows File Manager for easy access.

• Direct file access is managed through the OneDrive app.
  • OneDrive should already be installed on any LAITS managed computer but if not, you can install it using the LAITS Self Service in MacOS or Software Center in Windows.
  • OneDrive can be installed on a personal computer by following this link: https://onedrive.microsoft.com.
• In Teams, open the team/project that you would like to access in the MacOS Finder or Windows File Manager.
  • Click on the General section and then on the Files tab.
  • Click the Sync option and file syncing will be initiated.
• Standard channels are added automatically to the same OneDrive access point that the General directory is contained within.

How can I store files that have limited access (not everyone in the team)?

• Limiting access to files is done by creating a separate Team channel that is marked as private.
  
  • Click the ellipses to the right of the Team/Project name and choose "Add Channel".
    • You can then give the channel a name, description if needed, and indicate "Private" in the privacy section and click create.
    Next, add the users that you want to be able to access the private channel.
• If desired, private channels must be added to OneDrive individually by clicking on the private channel, the Files tab, then on Sync.

Adding user permissions for SharePoint storage and teams site:

• Adding users to your SharePoint site is done through Teams.  Either using the Teams application or by logging in to https://teams.microsoft.com. (Both work the same way)
  
  • Click the ellipsis to the right of your Teams project name and select "Manage Team"
• Adding Faculty, Staff, and Students
  • All currently affiliated faculty, staff, and students should be searchable my name or EID.  Type their name or EID into the box and and select them to be added.
  • Please ensure the PI and "COLAITS-Teams-Owners" group remain "Owners" of the site.
• Adding non-EID collaborators.
  • Users that need access to your site that are not currently affiliated with UT can be added by entering their email address.
  • When you add an unaffiliated user by email address they will receive an email to set up an account to access the SharePoint/Teams site.

Migration of Austin Disk shares to SharePoint Online

• Here’s a link to a ServiceNow KB that speaks to migration considerations and outlines the process: Migrating Austin Disk File Shares to SharePoint Online

• Request new Sharepoint site