TX Hotel Occupancy Tax Exemption Certificate

Below is a partially completed Tx Hotel Occupancy Tax form (PDF) for UT employees in official travel status in Texas.

In advance of trip, traveler needs to fill out their name as the guest, hotel name, sign, date and print the form, then present it to the Texas hotel they've selected.

• Assuming hotel accepts state certificate, traveler does not need a copy.
  
  
  • Traveler should check their bill thoroughly to ensure the state occupancy tax does not appear on their bill.
    • If state tax is included with bill, request hotel to remove tax before paying.
    • If traveler pays the state occupancy tax without dispute, they will not be reimbursed for it.
      
      
• If the hotel does not honor the exemption certificate, ask the hotel personnel to sign and date their refusal.
  • Traveler keeps the form, pays the tax and submits documentation and explanation re hotel's refusal to honor form.
  • In clearly documented cases, the university will reimburse employees on an exceptional basis, with the expectation that there may be consequences for the hotel and that staying there will no longer be allowable.