ILS Document Delivery Workflow Procedure

To access the ILS scanning manual Click on Start then the Computer tab. Under Network Location click the illiad button. The manual can be found in the Branch_Scanning folder. 

Daily Workflow (Brief)

If you are not personally authorized then log in to computer using the pull list log in and password.

(Contingency: call ILS to come do scanning - 495-4130, 495-4131 or 495-4132)

Access the request by clicking the ARCH-shortcut on the desktop at the circulation desk computer.

1. Print the request slips in your branch folder on the X: Drive. Once printed, move the file to the Completed folder.
2. Search your stacks for the books and journals using the Call No.'s (or Journal titles) printed on the request slips.
3. Locate and bookmark each article/chapter with its request slip -or- write the conditional/cancellation reason on the request slip.
4. Log in to scanner with EID. Scan and deliver each article/chapter using the ILS Lending Requests button -or- use the Lending Unfilled Requests button to deliver a scan of the request slip with the Conditional/Cancellation reason written on it. 
   1. Text only in black and white - scan as text
   2. Text and/or image in black and white - scan as grayscale
   3. Text and/or image in color - scan in color 
5. Log off. The only way to log yourself out of the scanning station is by hitting Ctrl+Alt+Del and selecting Log off.

You will automatically be logged off after 10 minutes of inactivity.

Reasons for Conditional/Cancellation, with abbreviations:

NOS = Not on Shelf

NFAC = Not Found as Cited 

BTT = Bound Too Tightly to scan legibly (see instruction for ILS KIC scanning (bottom of page); document may be scanned with KIC scanner)

PC = Poor Condition- item will be damaged if scanning is attempted (see KIC scanner)

VNO = Volume/issue Not Owned- we lack the needed volume, or the volume is incomplete

If the reason does not fit into any of the above, just write out a short explanation on the request slip.

Common abbreviations/terms used on article request slips:

TP = Title Page;

CP = Copyright Page;

TOC = Table of Contents;

EOA = End of Article;

BOA = Beginning of Article;

Verso = reverse side of page, often referring to the page containing copyright information;

Masthead = the printed matter, including the title of the publication, at the top of the first page of a newspaper;

Front Matter = the pages preceding the main text of a book, including the title, table of contents, and preface.

ILS KIC Scanning

Use KIC scanner if item is in poor condition, is too large, or too tightly bound for ILS scanner.

• Scan transaction code/request slip on KIC scanner as same file as article.
• Send via email to articledelivery@lib.utexas.edu

Confused? Call ILS: 495-4130, 495-4131 or 495-4132