Purchase Order Request
- Kristin Loken
What is this form used for?
Submit a request to issue a purchase order to a vendor.
Purchase orders may authorize the purchase of goods, services, or honorariums. Purchase orders may not exceed $14,999.99.
Employee/Independent Contractor Classification Checklists (EICCC) are required for honorariums and some services provided by individuals. If your payment falls into one of these categories, upload your EICCC as an attachment below and with payment request via INVOICE Payment Request.
Current employees, including student employees, may not be authorized on a purchase order. Please submit request via HR General Request.
Do not use this form to place catering orders for entertainment events or business meetings.
How to submit a Purchase Order Request:
Login to the EM Customer Service Portal using the direct link above.
Remember to login using your EID email address YOUREID@eid.utexas.edu.
For more information on logging in go to EM Jira Service ManagementSummary: Enter a title of the request like a subject in an email.
Department: Select department from drop down menu.
What type of Purchase is this? Select from drop down menu.
Business/Vendor Name: Enter the official name of the business or individual.
Does this vendor have an EID?: Select Yes, No, or Not sure
Vendor Contact: Enter first and last name of the vendor contact you are working with.
Vendor Contact Email: Enter the email address for the vendor contact.
Vendor Contact Phone Number: Enter direct phone number for the vendor contact.
How would you prefer communications with the vendor to be handled? Select one of three options to determine who communicates with the vendor.
Date you first contacted the Vendor: Select date from pop-up calendar.
Amount of Purchase Order: Enter PO amount. "$" sign not required.
Shipping Address: Enter a full address for for item(s) to be shipped to. Not applicable for intangible purchases.
Account number: Enter an account number if known. Leave blank if unknown.
Will this require use of burnt orange or any UT logos or lockups?: Select yes or no.
Comments/Additional information: Provide any purchase order-related information not requested above.
Attachment: Upload quotes and Trademarks and Licensing approval, if required.
Note: If not logged in, there will be an option to input your EID email at the bottom of the request.
Click Send to submit request.
What happens next?
What if I have a question or need to provide additional information to my request?
There are two ways to contact Finance and Administration:
This option is only available if you have an established and created customer portal account. Need an account? Email EM-Support@austin.utexas.edu.
Remember to login using your EID email address YOUREID@eid.utexas.edu.
For more information on logging in go to EM Jira Service Management
Select Requests on the upper right part of your screen next to your profile photo
Select Created by me
From the drop down menu, select Any Status to show all requests sent via customer service portal
Click on the ticket number under the Reference column to open ticket
From the ticket, you can view the Status and Activity of your ticket.
Scroll down to Add a Comment
Begin typing in the comment box to open up additional options such as attaching a file or entering URLs
Questions or comments can also include links, attachments, and tables.
Click on the link icon to add a URL, the photo icon to upload a file, or the plus icon for additional options.
Click SAVE to submit your inquiry to Finance and Administration.
Check your email! You will receive a notification that your request has been received and will be followed up by a Finance and Administration agent soon.
Need more assistance?
Contact EVPP Business Services at EM-Support@austin.utexas.edu