Rotations - Permanent Collection

Exhibition records are used to track all rotations of collection objects in our galleries for each calendar year. This activity is tracked by registrars. 

• Rotations 2022
• Rotations 2023

Venues are used for each change, from beginning to end of each calendar year.

• Venue begin date: date of new change
• Venue end date: will remain empty until the next scheduled change. At that time, add the closing date of the previous rotation when adding a new venue.
• Venue mnemonic: use year, the initial R, and consecutive numbers for each rotation
  • 2022.R.1

For each rotation, use the included/excluded objects lists to indicate what is on view during that date range. 

Use Remarks to describe the purpose of each rotation including general summary of works new on view and those removed:

• Object removed for outgoing loan
• Mary Corse returns to mod-con from Mezz and El Siaeh returns to storage Install: Alice Baber in Mezz
• LAA Contemporary Gallery rotation, A5

Objects included in "Gallery Features," Paper Vault, and Major Exhibitions are managed in exhibition records.

• Assembly, 2018
• Cara a Cara, 2023 

Rotations Preparation

Curators will create object packages for installation and deinstallation lists, and submit pdf checklists to collaborators.

Packages should be named with the follow standardized format to facilitate access between all collaborators

ROT-Date(YYYY.MM)-Department-description

EXAMPLES

ROT-2023.09-LAA-to be installed

ROT-2023.09-LAA-to be deinstalled

Department Abbreviations:

LAA: Latin American Modern and Contemporary

ModCon: American, and Modern and Contemporary

Euro: European painting and sculpture, ancient objects

ASA: Art of the Spanish Americas

LAT: Latino (if/when it is not a full exhibition presentation)