Overview

You can create inbox rules for your Microsoft 365 email account to automatically perform specific actions on messages as they arrive, based on your own customized criteria. For example, you can create a rule to automatically move all mail sent from a particular address to a specific folder or to the trash. 

To Manage Rules in Outlook on the web

1. Sign into Outlook on the web.

2. At the top-right corner of the page, click on the Settings icon and navigate to Mail > Rules.

3. On this page you will see a list detailing all rules you currently have in place. To create a new rule, click on the Add new rule button.

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   Here you will be able to specify what functions are performed on mail that meet certain conditions. Conditions can range from the address that sent the message to words or phrases found in the subject and body. Once you've chosen your conditions, you can choose what happens to those messages such as flagging, archiving, moving, or deleting.

4. After you create your rule, click on the Save button to keep your edits.

If you need to remove or edit any rules you have created, you may return to the Rules pane and edit, delete, or change the order of any existing rules. 

More information can be found at Use inbox rules in Outlook.com or Outlook on the web.

To Manage Rules in Outlook for Windows/macOS

Navigate to the appropriate page for your app.

• Outlook for Windows

• Outlook for Mac