Documentation

Owned by Sara I Rogers
Last updated: May 29, 2018
2 min read

Before disk imaging any media the item must be documented in a processing log and photographed. 

Processing Log

Create a media processing log to track your actions and progress. Create a spreadsheet using the following fields (column headers): Media Identifier; Associated Identifier (UUID); Media Description (PBCore instantiationPhysical)*; Photographed (y/n); Notes. It's also good practice to create a separate "readme" or "admin" tab with an overview of your processing project (see below).

  • *PBCore is a public broadcasting metadata dictionary; the PBCore vocabulary gives controlled, standard descriptions of physical media

Snapshot of processing log

"readme" tab


Photographing media

Photograph each piece of digital media, without the paper label wrap if you have applied one. Capture manufacturer or user-added labels clearly. Capture the assigned media number somewhere in the frame for future reference. Take additional photographs at a closer zoom to document any physical damage or anomalies if necessary. Name each image according to the file naming convention AIPidentifier_mediaNumber_itemNumber_01, AIPidentifier_mediaNumber_itemNumber_02, etc. in directory AIPidentifier_mediaNumber_itemNumber_media_photographs. 

The following sample images are JPEGs taken using an iPhone 6:


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