Morning Mail Procedure

in progress........ (24 Nov. 2014 A.T)

Mail usually arrives between 10:30 and 11:30 am

1) Along with standard opening procedures make sure mail is ready to go. This included CDs and DVDs which must be placed in a padded envelope with the corresponding transit slip taped to the front of the envelope. CD/DVD packages need to be put at the top of the bin so they don’t get squished. All outgoing bins and any boxes need to be properly labeled. The strap must be fastened and tightened. If there are more than 2 extra grey bins sitting by the mail truck, send them out too.

2) When the mail is received flip the address label from ARG to PCG.

3) Steps for unloading mail. Correctly route each type of item to the right place or person.

We typically receive:

Items with RUSH flags:  place in Librarian's mailbox for immediate review.  If they are RUSH RESERVES, place them in.....

1. Architecture items returned from other libraries

Check-in, shelve in preshelve, or on holdshelf

             Be careful while checking these in. Look at sierra each time you scan an item, pay attention to item messages. Make sure that hold slips are placed in the correct book. Take your time. This is where a lot of our mistakes occur.

Recalled items for RESERVES should be placed .....

1. Architecture items returning from preservation

Go to the amateur conservateur’s work bench

1. New books

Do not check-in, shelve on new book shelf

If you do check one in sierra will show an item in process message and ask if you want to clear it. Hit no.

Leave all accompanying items with the new book (inserted printouts, book jackets...)

1. Gift books

Do not check-in, shelve with new books

1. New journals

Go in Dan’s box.  If he is out for an extended time, put them on Holly's New Journals shelf.  Please be aware of those items looking like journals that are actually addressed to a specific staff member. Put these in that staff's mailbox.

1. Newly bound journals: sometimes arrive in a cardboard box, sometimes loose. They

Go to Holly’s Desk

1. LSF items (in yellow padded envelope, or a cooler)

Go to the student supervisor desk

standard routing slip. Check in and shelve.

routing slip for an item on hold. Check in, place the hold slip that prints out into the book. shelve on the hold shelf.