Budgeting
Each year’s funds become available typically around 9/15, and should be spent by 8/31.
In some cases, you can apply for a balance forward, but is not guaranteed.
Funding recipients are responsible for maintaining a budget of costs, to ensure their funding is not overspent, and also for reconciling regularly with the official university records. Fund recipients may use whatever means of tracking they prefer.
An optional budgeting template is provided, which includes tabs for budgeting a single account, multiple accounts in one table, and also a utility for tracking hourly timesheets. It also helps calculate fringe costs, as well as the 5% admin charge, where applicable.
Reconciliation: At least monthly, review the university’s transactions on Balance and Activity Reports TAD to ensure your records match the university’s. Some costs take 30-60 days to hit an account.
Video Tutorial on navigating and understanding the balance and activity reports
This report does not take the place of maintaining your own budget.
Log in with your “@austin.utexas.edu” email address. Contact Erik if you have trouble logging in.
For missing charges, inquire with Michelle (purchasing/travel) or Lily (GAs) for status. For unrecognized charges, overdrafts or other issues and questions, contact Erik.
Please contact Erik if you have any general questions after watching the video--I am always happy to look at your accounts with you!
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