Budgeting

Each year’s funds become available typically around 9/15, and should be spent by 8/31.

• In some cases, you can apply for a balance forward, but is not guaranteed.

Funding recipients are responsible for maintaining a budget of costs, to ensure their funding is not overspent, and also for reconciling regularly with the official university records. These fund recipients should use whatever means of tracking they are most comfortable with.

An optional budgeting template is provided, which includes tabs for budgeting a single account, multiple accounts in one table, and also a utility for tracking hourly timesheets. While this file has been tested, there is still the possibility of misuse, and the responsibility for accurate budgeting remains with the funding recipient.

• • Video Tutorial for the Budget Tracker Template

Reconciliation: At least monthly, review the university’s transactions on Balance and Activity Reports TAD to ensure your records match the university’s. Some costs take 30-60 days to hit an account.

• Video Tutorial on navigating and understanding the balance and activity reports

• This report does not take the place of maintaining your own budget.

• Log in with your “@austin.utexas.edu” email address. Contact Erik if you have trouble logging in.

• For missing charges, inquire with Michelle (purchasing/travel) or Lily (GAs) for status. For unrecognized charges, overdrafts or other issues and questions, contact Erik.

• Please contact Erik if you have any general questions after watching the video--I am always happy to look at your accounts with you!