Off-boarding

Remove from department listservs and website
Update systems
- EOM, OHS, Mainframe
- If you work with CBS, please email your group with the name and EID to be removed
Complete COLA Off-boarding Survey
- Department/Unit Managers: please complete the survey for any staff or faculty leaving COLA and/or UT
- College staff will remove employees from college-wide listservs

Ask employee to:

Complete all timesheets in Workday before last day of work
Ensure continuity with any university records
- Share any owner level UT Box files or folders with someone else in the department as co-owner
  - If employee leaves before this happens, contact LAITS to become owner of box folder and request co-ownership acces
Share Qualtrics surveys with relevant department staff
Turn in equipment to department (laptop, tablet, etc.)
Turn in keys at Lock and Key Services
Cancel cards
- Pro-card Cancellation Request form
- Travel Cards (individual, group, or conference)
  - Email tms@austin.utexas.edu with the name, EID, last six digits of card number, reason for closure, contact information for card reconciler
  - TMS processes cancellation and will notify department when processed
  - Card can be shredded at any point

Editable word version for your use: