• Remove from department listservs and website
  • Update systems

    • EOM, OHS, Mainframe 
    • If you work with CBS, please email your group with the name and EID to be removed
  • Complete COLA Off-boarding Survey
    • Department/Unit Managers: please complete the survey for any staff or faculty leaving COLA and/or UT
    • College staff will remove employees from college-wide listservs

Ask employee to:

  • Complete all timesheets in Workday before last day of work
  • Ensure continuity with any university records

    • Share any owner level UT Box files or folders with someone else in the department as co-owner
      • If employee leaves before this happens, contact LAITS to become owner of box folder and request co-ownership acces
  • Share Qualtrics surveys with relevant department staff
  • Turn in equipment to department (laptop, tablet, etc.)
  • Turn in keys at Lock and Key Services
  • Cancel cards 
    • Pro-card Cancellation Request form
    • Travel Cards (individual, group, or conference)
      • Email with the name, EID, last six digits of card number, reason for closure, contact information for card reconciler
      • TMS processes cancellation and will notify department when processed
      • Card can be shredded at any point

Editable word version for your use: