Off-boarding

• Complete COLA Off-boarding Form

  • Department/Unit Managers: please complete the survey for any staff or faculty leaving COLA and/or UT

• Dean’s office staff will remove employees from college-wide listservs

• Remove employee from department listservs and website

• Update systems

  • EOM, OHS, Mainframe 

  • If you work with CBS, please email your group with the name and EID to be removed

Ask employee to:

• Complete all timesheets in Workday before last day of work

• Ensure continuity with any university records

  • Share any owner level UT Box files or folders with someone else in the department as co-owner

    • If employee leaves before this happens, contact LAITS to become owner of box folder and request co-ownership acces

• Share Qualtrics surveys with relevant department staff

• Turn in equipment to department (laptop, tablet, etc.)

• Turn in keys at Lock and Key Services

• Cancel cards 

  • Pro-card Cancellation Request form

  • Travel Cards (individual, group, or conference)

    • Email tms@austin.utexas.edu with the name, EID, last six digits of card number, reason for closure, contact information for card reconciler

    • TMS processes cancellation and will notify department when processed

    • Card can be shredded at any point

Editable word version for your use:

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