Outlook: Share a folder with someone

If you want to share a specific folder in Outlook with a colleague follow these two part instructions.

Allow a person to see your mailbox

In the Navigation Pane, under Favorites, right click on your mailbox name (e.g. myname@law.utexas.edu).
From the drop down menu, click Folder Permissions.
Click on the Add box, and from the list select the person whom you want to share with and click Add ->.
Under Permissions, click Folder visible.
Note: This does not give someone access to your Inbox, it merely allows them to see your mailbox.
Then click OK to accept the changes.

In the Navigation Pane, right click on the folder you wish to share.
From the drop down menu, click Folder Permissions
Click on the Add box, and from the list select the person whom you want to share with and click Add ->.
Note: The person you add must also be able to see your mailbox.
Under Permissions, in the Permission Level list, click Publishing Editor or any of the other options.

View descriptions of permission levels

With this permission level (or role)	You can
Owner	Create, read, modify, and delete all items and files, and create subfolders. As the folder owner, you can change the permission levels that other people have for the folder. (Does not apply to delegates.)
Publishing Editor	Create, read, modify, and delete all items and files, and create subfolders. (Does not apply to delegates.)
Editor	Create, read, modify, and delete all items and files.
Publishing Author	Create and read items and files, create subfolders, and modify and delete items and files that you create. (Does not apply to delegates.)
Author	Create and read items and files, and modify and delete items and files that you create.
Contributor	Create items and files only. The contents of the folder do not appear. (Does not apply to delegates.)
Reviewer	Read items and files only.
Custom	Perform activities defined by the folder owner. (Does not apply to delegates.)
None	You have no permission. You cannot open the folder.

You can create custom permissions by selecting the appropriate check boxes and options under Permissions.