Non-food Purchases

GIFT BASKETS/GIFTS FOR FACULTY

Gifts are not an allowed purchase.

OFFICE SUPPLIES

We keep office supplies in cabinets in JES 332 and JES 340. Please email the SLC Office Assistant if you notice that we are running low on an item or if you took the last one.

If you need office items in bulk for an event or have a specific request that we do not ordinarily keep in stock, ask your supervisor and consult with the SLC Office Assistant. The university has a contract with Office Max from whom we make the majority of our office supply purchases.

OTHER

For all other purchases, consult with the SLC Office Assistant or your supervisor. For most university-related vendors (UT Copy, local professional development events, etc.), the vendor will bill us and it is enough to get the approval from the SLC Director and the account code. In rare cases, when we wish to make purchases from establishments with whom UT does not have an established contract, we use the department procurement card.

Procurement Card

The Pro-card is a MasterCard that can be used by any UGS employee for business-related purchases. Reserve the pro-card to the payment method of last resort. You can request the card from the SLC Admin. Always retain your receipt and make sure that the vendor does not charge tax on our purchase.

Disallowed Purchases
The Procurement Card may not typically be used for purchasing the following items:

This list is not comprehensive but lists typical disallowed purchases. Any questionable purchase should be reviewed in advance by the Procurement Card Administrator.

University departments may use the procurement card for the payment of goods and services that are routinely required for, and in support of, their university mission.

To purchase typically prohibited items such as the examples listed above, the cardholder must request authorization in writing from the Director of Purchasing or the Procurement Card Administrator. The request must be in writing - e-mail is permissable - and the response must be in writing and retained by the Procurement Card Administrator permanently with the cardholders' records. The request must be made and the response received prior to purchasing any item not typically used in support of the department's university mission.