F.3 Additions to the Dossier

If information is added to the promotion dossier after the candidate reviews the dossier (Section E.5) in response to questions from the BC/EC, department chair, CAC, dean, or president’s committee, the materials must be placed in the dossier (Section G.11) and the date that the materials were added must be indicated.

The department chair/dean must inform the candidate that materials were added to the dossier, and the candidate must be given the opportunity to place a statement in the dossier addressing the added materials.

All administrative parties who have already reviewed the dossier will also be notified of the inclusion of additional materials.

The candidate will not be notified when required statements are added to the dossier after their review, such as the department chair’s letter or the dean’s letter.