F.1 Access to Promotion File Materials

Under state law, the University may not keep the contents of the promotion file confidential. A candidate may request and be allowed to inspect any material in the promotion dossier at any time during the promotion process.

(a) Informal Access

At any point in the process, a candidate may request to review the contents of their dossier. Candidates should address their request to review their dossier to the department chair, dean, or Faculty Affairs team in the Provost’s Office, as appropriate. The candidate will be allowed to review the contents of the promotion file within three business days with adequate supervision but is not allowed to copy or photograph any of the materials and may not remove any materials from the promotion file.

(b) Formal Access

Candidates may request copies of any materials in the dossier at any time in the process by submitting a request to the Faculty Affairs team in the Provost’s Office at https://ut.service-now.com/evpp.